OneWater Marine
DescriptionAdministrative Assistants at OneWater stores are passionate about delighting customers and supporting the Sales/Service Team in order to exceed their volume and margin sales/service goals.
The position is non-exempt.
Duties & Responsibilities o Arranges travel plans and works on special projects as neededo Help set expectations for closing to clients, brokers and all involved in the closing processo Coordinate the closing process with clients, financial institutions, brokers, attorneys and documentation agents o Assisting B.
M.
with Communications with clients, brokers and their representatives in professional manner over phone, email, in person and even text to gather information for closings o Ensuring documents/files for each closing are up to date o Review Inventory Coordinator data entry daily for orderso Review all correspondence sent to Inventory email groups to ensure answeredo Maintains Sales Deal File log to track deal from beginning until completiono Provides excellent communications with customers, sales associates, and Finance Managers with questions about paperworko Create and maintains payable for Registrations and all required filingso Request weekly check from accounting for registrations, trade payoffs, and extended service contractso Reconciles and Confirms warranty registrations on Manufacturer websites and reviews our database to ensure that all steps are completedo Organizes all work with Corporate Inventory Teamo Organize and mail MSOs for PEA and MPo Ensure two months of orders are built at all timeso Weekly Lightspeed and CRM Auditso Assist with Wells Fargo floorcheckso Assists the Marketing Team and Store Personnel in planning and executing retail sales and special eventso Assists the Marketing Team on making sure boats listed online have quality images and descriptions, and video where appropriate- ensuring that all boats displayed have pictures.
o Assists the Brokerage team in creating quality listings of the company's brokerage boats online and in print media.
o Assists in developing and consistently pushing out relevant, company oriented local content on social media sites, including pushing to the local teams' social networks as well.
o Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
o Oversees petty cash fund.
o Maintains office files; implements an efficient system for other staff to access files and records.
o Provides effective administrative support services for General Manager and Sales Teamo Writes, reviews, and process internal/external communicationso Ensuring the specs ordered match invoices received and Window Stickers entered by Inventory teamo Submitting Title & Registration Paperwork for Sold Vesselso Researching and Responding to All Questions or Problems Regarding Titling and Registrationo Interacting with DMV offices in various stateso Take boat pictures/video of all incoming new/used within 3-4 days of arrival into inventory.
o Update CRM with Pictures and captivating descriptions to maximize google search engines and lead generation websiteso Update Facebook marketplace with aging inventory Qualifications & Expectations Exhibits a positive and energetic appearance in the work environment that contributes to the Sales and Service team members' objectivesProves reliability and discipline by following all time keeping rulesPromotes teamwork, supports and works with other team members, departments and locations to insure the customer has a seamless experience through the sale, financing, delivery and subsequent servicing of the boatCustomer satisfaction, both internal and externalPreserves the professional image of the dealership through organizationPositive interaction with all team membersAdministrative, computer knowledge, Lift 10 lbs infrequentlySeated, Stooping, ClimbingOne Water Marine provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
In addition to federal law requirements, One Water Marine complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities and applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Drug Screening and background check are required.
About the Company:
OneWater Marine.
Estimated Salary: $20 to $28 per hour based on qualifications.
The position is non-exempt.
Duties & Responsibilities o Arranges travel plans and works on special projects as neededo Help set expectations for closing to clients, brokers and all involved in the closing processo Coordinate the closing process with clients, financial institutions, brokers, attorneys and documentation agents o Assisting B.
M.
with Communications with clients, brokers and their representatives in professional manner over phone, email, in person and even text to gather information for closings o Ensuring documents/files for each closing are up to date o Review Inventory Coordinator data entry daily for orderso Review all correspondence sent to Inventory email groups to ensure answeredo Maintains Sales Deal File log to track deal from beginning until completiono Provides excellent communications with customers, sales associates, and Finance Managers with questions about paperworko Create and maintains payable for Registrations and all required filingso Request weekly check from accounting for registrations, trade payoffs, and extended service contractso Reconciles and Confirms warranty registrations on Manufacturer websites and reviews our database to ensure that all steps are completedo Organizes all work with Corporate Inventory Teamo Organize and mail MSOs for PEA and MPo Ensure two months of orders are built at all timeso Weekly Lightspeed and CRM Auditso Assist with Wells Fargo floorcheckso Assists the Marketing Team and Store Personnel in planning and executing retail sales and special eventso Assists the Marketing Team on making sure boats listed online have quality images and descriptions, and video where appropriate- ensuring that all boats displayed have pictures.
o Assists the Brokerage team in creating quality listings of the company's brokerage boats online and in print media.
o Assists in developing and consistently pushing out relevant, company oriented local content on social media sites, including pushing to the local teams' social networks as well.
o Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
o Oversees petty cash fund.
o Maintains office files; implements an efficient system for other staff to access files and records.
o Provides effective administrative support services for General Manager and Sales Teamo Writes, reviews, and process internal/external communicationso Ensuring the specs ordered match invoices received and Window Stickers entered by Inventory teamo Submitting Title & Registration Paperwork for Sold Vesselso Researching and Responding to All Questions or Problems Regarding Titling and Registrationo Interacting with DMV offices in various stateso Take boat pictures/video of all incoming new/used within 3-4 days of arrival into inventory.
o Update CRM with Pictures and captivating descriptions to maximize google search engines and lead generation websiteso Update Facebook marketplace with aging inventory Qualifications & Expectations Exhibits a positive and energetic appearance in the work environment that contributes to the Sales and Service team members' objectivesProves reliability and discipline by following all time keeping rulesPromotes teamwork, supports and works with other team members, departments and locations to insure the customer has a seamless experience through the sale, financing, delivery and subsequent servicing of the boatCustomer satisfaction, both internal and externalPreserves the professional image of the dealership through organizationPositive interaction with all team membersAdministrative, computer knowledge, Lift 10 lbs infrequentlySeated, Stooping, ClimbingOne Water Marine provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
In addition to federal law requirements, One Water Marine complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities and applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Drug Screening and background check are required.
About the Company:
OneWater Marine.
Estimated Salary: $20 to $28 per hour based on qualifications.
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